Clear, practical data practices.

This policy explains how StationReach handles information submitted by departments, prospective volunteers, and site visitors.

Effective September 13, 2026

Information you provide

Visitors may provide contact information, department details, and messages when asking about StationReach. Prospective volunteers may submit their name, contact information, ZIP code, age confirmation, interests, experience, contact preference, referral source, and optional comments through a department recruitment form.

Department account information

For invited department users, we may maintain account identifiers, department membership, role information, profile content, campaign details, and activity needed to provide and secure the service.

Recruit and prospect information

Information submitted through a department recruitment page is used to deliver the inquiry to the relevant department, support follow-up, and help that department understand its recruitment activity. Departments should not enter medical records, background-check results, Social Security numbers, or other highly sensitive information into prospect notes.

Analytics and technical information

We may collect basic technical information such as browser type, device type, referring page, campaign parameters, approximate location derived from an IP address, and service logs. This information helps operate, secure, and improve StationReach.

How information is used

We use information to provide recruitment pages and workflows, route prospective-member interest, support department users, communicate about the service, understand recruitment sources, prevent misuse, maintain security, and meet legal obligations.

Service providers

StationReach may use trusted providers for hosting, databases, authentication, analytics, email, and other infrastructure. These providers process information only as needed to deliver their services and are subject to their own contractual and privacy obligations.

Data retention

Information is retained only as long as reasonably needed for the purposes described here, to meet contractual or legal requirements, and to maintain necessary business records. Retention may vary by information type and department needs. Requests to access or delete information can be sent to the address below.

Security

We use reasonable administrative and technical safeguards designed to protect information, including access controls and server-enforced department permissions where configured. No online service can guarantee absolute security.

Your choices and rights

Depending on where you live, you may have rights to request access, correction, or deletion of certain personal information. We may need to verify a request and may retain information where permitted or required by law.

Children and minors

StationReach is not directed to children under 13. Department recruitment opportunities may have age requirements set by the department and applicable law. A minor should involve a parent or guardian when required by the recruiting department.

Policy updates

We may update this policy as StationReach develops. Material changes will be reflected on this page with a revised effective date.

Contact

For privacy questions or requests, email support@stationreach.com.

This policy is a general early-stage service policy and is not a claim of certification under any particular privacy or security framework.